Trust Board Meeting, 6th October 2020Print This Post

Venue: Online

Present: Graeme Baxter (GB), Colin Flinn (CF), Steven Lawther (SL), James Proctor (JP), Alan Russell (AR)
Apologies: Graeme Condie (GC), Andy Simpson (AS) & Steve Wallace (SW)

Minutes of previous meeting

Minutes of last meeting on 8 September 2020 – AGREED

Matters Arising

Actions:

  • JP to send minutes of previous meetings back to 2016 to AR

Club Update

Q&A – interesting session. A couple of Trust questions left unanswered but club agreed to give written answers.

Stadium – improvements and investment have continued although fan entry to games will be delayed due to Covid-19.

Actions:

  • AR to write to club to clarify outstanding questions submitted to Q&A
  • Provide clarity over fan/community ownership at clubs in Scotland and abroad – discuss at next meeting.

Treasurers Report

No update on current cash position.

Discussion on cash flow carried over tp next meeting.

Loan Notes – Letter drafted – send to initial group of Loan Note Holders who are members then follow up with address checking for others.

Trust Accounts – need to be signed off ready for AGM

AGM to be organised for November online with possibility of invited guest for a Q&A.

Actions:

  • JP to send initial letter to Loan Note Holders – follow up with AR, JP & GC to write to Loan Note holders.
  • JP to organise AGM for November – agree agenda and running order with AR, GC and CF.
  • Accounts to be signed and sent to Independent Examiner to sign.
  • Discuss Trust cash flow forecast at next meeting.

Note: In December 2013 the Trust Board agreed to maintain a balance of £10,000.

Membership Update

No change in membership during the month.

CF requires bank access

Agreed to wait for return of fan to the stadium to do a membership drive.

Actions:

  • Discuss recruitment drive at next meeting.
  • GC to check on bank access for CF.

Communication Update

Consider sending out a monthly email to members.

Actions:

  • SL to draft news update to go with AGM notice.
  • Discuss getting assistance with Social Media – carried over.

Events

No events planned until Covid-19 regulations are substantially amended.

Forum

No meeting to report.

Matchday

£250 for two artworks/murals in South Stand – agreed to go ahead.

Discussion of whether to look at using one of the larger bays for Trust given social distancing and Roary Club use.

Actions:

  • AR to contact artist.

AOCB

It was agreed that the Trust would continue to fund the Roary Club awards for season 2020/21.

There was a discussion about the impact of COVID-19 and what would happen if this season wasn’t completed. This issue to be raised with the club and through Supporters Direct Scotland.

Date of next meeting

Propose 3rd or 4th November 2020 – Online

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