Trust Board Meeting, 30th March 2009
Venue: Novar Bar, Kirkcaldy
Present: Alan Russell (AR), Blair White (BW), Graham Condie (GC), John Mainland (JM), James Proctor (JP), Tam Cunningham (TC) and Tom Philips (TP)
The Chairman welcomed everyone and opened the meeting.
Minutes of previous meeting
Were agreed as a true a record of the Trust Board Meeting of 2nd February 2009.
Treasurers Report
GC produced accounts for the last financial year and he will provide a summary version for the forthcoming AGM. GC also reported on a meeting with a representative of Leicester City Trust where the independent examination of our accounts was completed.
AGM date was set for 21 May 2009.
Membership Update
BW provided an update: 196 members which included 15 concessions. BW proposed that there should be no fee for students and under 16s, this was carried.
Matters Arising
Action Point – AR to write to the other supporters groups to request their permission to add the Donations Account funds to the current fundraising campaign for the club’s Youth Development Initiative – Completed.
Action Point – AR to write to the Loan Note holders to request that the Trust increase it’s shareholding by buying shares with the outstanding balance in the Donations Account – Ongoing.
Action Point – TP to call a meeting of the Fans Forum during the next couple of weeks – No progress: TP to set a date and call a meeting.
Action Point – JP to write a summary report of the last AGM – Ongoing.
Action Point – AR to place copies of the Rovers Greats book sale on eBay – Completed.
Action Point – JM to publicise the Sponsored Walk to Methil on Fantalk – Completed.
Action Point – TP to look at ways to make match tickets available to all walkers – Completed.
Action Point – TP to contact the council’s licensing department as a priority – Completed, TP will arrange a date for the Beer Festival.
Action Point – JM to update the tear-off section on the team sheet – Completed.
Action Point – JP to investigate the options for holding a teleconference on alternate months in between board meetings to ensure that we make progress on action points – Services were investigated and an interim meeting arranged to test the system.
Fans Group Fundraising
The 200 Club held a successful Sportsman Dinner and raised approx £5K. Fifes Finest will hold an event on the 9 May, the same evening as the Supporters Clubs annual prize awards event.
Trust Fundraising
Rovers Greats Book – sold 140 books. Other outlets are being investigated to sell on our behalf.
Walk to Methil: BW & JM reported it was highly successful for the amount of time and effort involved – £1340 raised with some monies to come.
Classic Tops: TC reported 19 tops sold, which is disappointing. A sales push to ensure further sales will include advert on the team sheet.
Action Point – JM to will contact JD to include an advert on the Team Sheet.
Action Point – TC to supply inventory list of the remaining classic tops
RRFC 125th Anniversary Celebrations
TC reported that the planned event will now take place in September and mentioned that there was a lack of committed direction.
Action Point – TC to contact the Hall of Fame committee to discuss ways of taking this forward and offer support from the Trust.
AOCB
TP reported a request from the club to transfer funds to assist the club with their cash flow. It was agreed to transfer £4K, which will bring the total to £6K handed over to the club.
AR reported Supporters Direct contacted the Trust to ballot members regarding changed to the AGM and the Supporters Away Day was Sunday, 5 April 2009.
With no other business to attend to, the meeting closed at 21:15.
Date of next meeting
Date of the conference call – Monday, 27 April 2009 at 8pm.
The next meeting is provisionally scheduled for Monday, 18 May 2009. The meeting will be held in the Novar Bar, Kirkcaldy at 7:30pm unless otherwise advised.
AGM – Thursday, 21 May 2009 at 7:30pm. Action Point – TP to arrange with the club to have the use of the 200 Club for the AGM.
