Trust Board Meeting, 3rd May 2004

Present: James Proctor, Collas Pilmer, George Howie, Tom Phillips, Chris McFarlane, Neil Langtree, John Mainland
Apologies: Alan Russell, Eddie Doig

Minutes of previous meeting

Previous minutes were agreed as a fair record of the previous meeting.

Treasurer’s report

Estimated that £14,000 is in the account.

Membership update

Currently at 105 with a period of renewals continuing.

Matters Arising

Trust badges – better quote had been obtained – look at again in conjunction with membership.

Youth Development – following meeting with John Drysdale it was decided that further information would be sought in order to put a robust proposal forward at the Trust AGM.

Review of RRISS Working Groups:

• Land Petition – George Howie to contact Jim Macnamara to see whether he has raised the concerns with the club and whether any answers are forthcoming; Mike Melville to be contacted regarding timing of local plan consultation
• Consultation – plan for the event to be taken forward with Mike Melville
• Shareholding – further meeting has taken place and wider group established
• Stadium – some crossover with shares group regarding fundraising
• Business Plan – to be updated with info from club accounts

Proposal to Change Membership Fees:

• Discussion over how Junior members would be served
• Corporate members section may need reviewed

PROPOSAL: That the review document should be accepted by the board in principle and that this recommendation should be taken forward at the AGM in June/July.

VOTE: In favour – 6, Abstaining – 1

Proposal Carried

Refinement of proposal required along with shorter, clearer explanation.

Auditors:

• Appointment required as matter of urgency.
• Neil Langtree has passed on contact name to ask for quotation and timescale.
• [Note: Since the meeting Saffery Champness (last year’s auditor) have been in touch indicating their willingness to do the job – Chris McFarlane will establish situation and report back]

Club AGM Report:

• Shareholders agreed to issue 150,000 £1 shares in the holding company
• Also agreed that creditors could receive shares in lieu of debt
• Amendment was passed to protect all existing shareholders rights until July 1 2004, thereafter shares would be “sold” to whoever
• Option to be given at Trust AGM to exercise the rights to circa 4,500 shares – fuller discussion to take place at the next board meeting

Date of Next Meeting

Monday 31 May, Novar Bar, 7.30pm