Trust Board Meeting, 6th October 2020

Venue: Online

Present: Graeme Baxter (GB), Colin Flinn (CF), Steven Lawther (SL), James Proctor (JP), Alan Russell (AR)
Apologies: Graeme Condie (GC), Andy Simpson (AS) & Steve Wallace (SW)

Minutes of previous meeting

Minutes of last meeting on 8 September 2020 – AGREED

Matters Arising

Actions:

• JP to send minutes of previous meetings back to 2016 to AR

Club Update

Q&A – interesting session. A couple of Trust questions left unanswered but club agreed to give written answers.

Stadium – improvements and investment have continued although fan entry to games will be delayed due to Covid-19.

Actions:

• AR to write to club to clarify outstanding questions submitted to Q&A
• Provide clarity over fan/community ownership at clubs in Scotland and abroad – discuss at next meeting.

Treasurers Report

No update on current cash position.

Discussion on cash flow carried over tp next meeting.

Loan Notes – Letter drafted – send to initial group of Loan Note Holders who are members then follow up with address checking for others.

Trust Accounts – need to be signed off ready for AGM

AGM to be organised for November online with possibility of invited guest for a Q&A.

Actions:

• JP to send initial letter to Loan Note Holders – follow up with AR, JP & GC to write to Loan Note holders.
• JP to organise AGM for November – agree agenda and running order with AR, GC and CF.
• Accounts to be signed and sent to Independent Examiner to sign.
• Discuss Trust cash flow forecast at next meeting.

Note: In December 2013 the Trust Board agreed to maintain a balance of £10,000.

Membership Update

No change in membership during the month.

CF requires bank access

Agreed to wait for return of fan to the stadium to do a membership drive.

Actions:

• Discuss recruitment drive at next meeting.
• GC to check on bank access for CF.

Communication Update

Consider sending out a monthly email to members.

Actions:

• SL to draft news update to go with AGM notice.
• Discuss getting assistance with Social Media – carried over.

Events

No events planned until Covid-19 regulations are substantially amended.

Forum

No meeting to report.

Matchday

£250 for two artworks/murals in South Stand – agreed to go ahead.

Discussion of whether to look at using one of the larger bays for Trust given social distancing and Roary Club use.

Actions:

• AR to contact artist.

AOCB

It was agreed that the Trust would continue to fund the Roary Club awards for season 2020/21.

There was a discussion about the impact of COVID-19 and what would happen if this season wasn’t completed. This issue to be raised with the club and through Supporters Direct Scotland.

Date of next meeting

Propose 3^rd or 4^th November 2020 – Online